Holt Family Return to In-Person Learning Handbook

Schedules, protocols, and other new procedures for learning this spring


On-Site Hybrid Learning Schedule – For students in the in-person hybrid pathway, the schedule is:

• Cohort A on Monday & Tuesday, 7:55-12:55
• Cohort B on Thursday & Friday, 7:55-12:55
• Wednesday are online with the same schedule we’ve had all year.
• On off-site days, students will Zoom in for their class morning meeting and will also Zoom in for PE and Music (schedule below)


Same School Online Learning Schedule – For students in the online pathway, the schedule is:

• Cohort A Zooms on Monday & Tuesday, 7:55-12:55
• Cohort B Zooms on Thursday & Friday, 7:55-12:55
• Wednesday are online. The schedule may had a different start time than earlier in the year.
• On off-cohort days, students will Zoom in for their class morning meeting and will also• Zoom in for PE and Music (schedule below)




Daily Attendance, 5-Days a Week – Attendance is taken daily for all students, both Hybrid and Same School Online (SSO). Students are expected to attend 5-days a week. 

Hybrid students on in-person days much be physically at schools to be counted present. On off-site days, hybrid students much submit join their class Zoom or complete a Seesaw assignment. 

SSO students must attend a class Zoom or complete a Seesaw assignment each day to be counted present. 


Arrival Procedures – To help maintain 6-feet physical distancing, each wing has their own entrance/exit with spots along the sidewalk for where student should stand. See the map below for your child’s entrance. A staff member will be stationed at each entrance to welcome students and to do a visual check for any signs of illness. Students will walk directly to their classroom where their teacher will greet them and will also do a daily visual screening of students for signs of illness. Any students showing signs of illness will be walked to the office.

If a student arrives before the doors open at 7:40, they will wait in their car or stand on a sidewalk spot by their assigned entrance.

Families dropping students off by car are encouraged to park in the North Park Community Church parking lot across the street and walk to school. This greatly reduces traffic congestion in our parking lot.


Dismissal Procedures – At the end of the day, students will exit the building with their teacher, using their designated entrance/exit doors. Bus riders will walk directly to their bus. Students biking or walking will be dismissed. Students waiting to be picked up will wait with their teacher in the designated areas below.

Drivers should follow the one way direction traffic flow indicated in the map below.


Late Students to Office – Any students arriving at school after 7:55 need to check in at the office before going to class. All other entrances will close starting at 7:55 starting this week. 


Teacher Office Hours – Teachers offer office hours twice a week for students or adults to get help.


Mask Requirements – See 4J’s Mask Covering Requirements for full details, but students and staff must wear face coverings properly at all times.

• Face coverings must be worn at all times, indoors and outdoors, including while in class, during recess, and riding on a school bus.
• Face coverings should fit snugly and cover the nose, mouth and chin at all times.
• Face coverings must be an effective design. No gaiters, bandanas, masks with valves, or face shields alone (face shields may be worn in addition to masks).

Families are encouraged to pack an extra face covering or two in their student’s backpack in case the one they’re wearing becomes wet or dirty.



Update Your Child’s Health Information – Ensure your child’s health records are current. We especially want to be aware of respiratory based diagnosis, such as asthma & seasonal allergies, because if we do not have a written record of those condition (signs & symptoms), the student will be sent home for exhibiting symptoms of COVID. Linked here is the Asthma Assessment Form and the General Medical Profile Form, which you can email front office staff.


Breakfast & Lunches – All students will be provided with a free breakfast and lunch, which they will eat in their classrooms. For breakfast, students will pick up their meal upon entering the building and will take it to their classroom. Lunches will be brought to classrooms. Students will eat meals at their desks and are allowed to remove their masks while eating. All meals are supervised by their classroom teacher.


Nut Free Home Lunches – Breakfast and Lunches will be provided for free for all students. Families are welcome to send home lunches if you chooses, but those lunches need to be “Nut Free” (both peanuts and tree nuts) since we are eating in classrooms and cannot have our usual Nut Free Tables in the cafeteria.


Visitors & Volunteers – Only students and staff are allowed inside the building at this time.


Bus Transportation Updates – The Transportation Department has contacted families eligible for bussing. The number of students allowed on buses is limited this year, so the Transportation Department is wanting to know who is riding the bus and who is getting to school by another method. If you have not been contacted and believe you qualify for busing, please call (541)790-7474

Health and safety measures for riding the bus will be:

• Students will receive a visual screening before entering the bus
• Seats by the driver will be reserved for ill students and the school will be contacted
• Green dots will be marking places for students to sit. They are staggered left to right and on each row of seats.
• Drivers will assign a seat to each student
• Students will wear face coverings while on the bus.
• Students may not eat while on the bus.
• Drivers will use windows, fans, and roof vents to increase ventilation.


Classroom Set-Up – Students will be spaced 6-feet apart and all students will have their own individual desk and chair. Students will not share supplies and school supplies will be provided for each students.


School Supplies – 4J is providing all students with basic supplies, but families may also want to send students with extra masks (we hear they can get quite wet by the end of the day) and also a water bottle, although we are ordering some custom Holt Bolt water bottles!


Recess – Students will get a daily 30-minute recess with their cohort group. Students will be allowed to play all the usual playground games, minus those where students would come within 6-feet of one another (i.e. soccer, basketball, tag, etc.). Masks will continue to be worn at all times.


Cohort Groups – Students are limited to 100 people they can have close contact with at school each week. We have divided our cohort groups by grade level into K/1, 2/3, and 4/5. These cohort groups will have designated restrooms and designated recess times, so not to come into close contact with other cohorts.


Health Rooms – If a student does become sick, they will be escorted to the office. We have two designated rooms for student showing signs of illness to wait until their family is able to pick them up. These rooms have been outfitted with air purification systems to help prevent the spread of germs and viruses.


Daily Cleaning – Teachers will sanitize desks after each meal. Custodial staff will clean high frequency touch points through the day. Nightly, a school district crew will sanitize every classroom space using an electrostatic spray.


iPads Traveling from Home to School – Students will need to bring their iPads to and from school daily on their in-person learning days. When transportation iPads, students must remember to keep the iPad separate from any food or liquids. iPads should also be place is the most well padded section of your child’s backpack.


iPad Not Working? Reset it! – Is your iPad having issues you can’t figure out. Most issues can be solved by resetting the iPad. The linked How to Reset an iPad Quick Sheet provides directions on how to do this and guidance on setting up the iPad after it has been reset.


Learning Zillion Parent Website – If families are looking for help with math assignments (this applies during normal times as well), 4J has created the Elementary Family and Community Math Resources webpage. Of particular help is the Math instructional Videos (grades 2-5). You’ll need a log on through Clever for the second site.


Community Resources – Visit Ms. Darla’s Counselor Corner for a comprehensive lists of community resources regarding housing, food, utility, and other community assistance programs.


Welcome Back, Bolts!

Here’s a short video covering some of the protocols we’ll follow when student return to in-person learning in the coming weeks:



Getting Ready for Return to School

Coming back to school (or for Kinders starting school) can be a very anxious time. It is important to start thinking about, talking about, and practicing for returning to school. Preparing now can help reduce some of the anxiety that may accompany returning to brick and mortar. Here are some ideas that can be helpful for students and families.

* Practice properly wearing a mask (over the mouth and nose) AND wear it for increasing periods of time.
* Practice washing hands and physically distancing
* Set and maintain evening and morning routines (going to bed earlier, getting up and eating breakfast, getting dressed in clothes)
* Read stories about going back to school
* Pick out a new mask that will be worn just at school (make the mask special)
* Encourage independence- that can help to minimize separation anxiety
* Do a dress rehearsal of a school morning (get up, eat, dress, and drive by the school)
*Driving by the school and letting your child/ren see the school to get familiar with it can help ease anxiety
* Validate any fears they may have (practice taking deep breaths, taking a short break)
* Talk with your child/ren about how school will look different then what it was in the past

We know this will be a huge adjustment for everyone and by working together and practicing now, we can help ease some of the anxiety that may be experienced.

Please reach out if you have concerns or questions.