Holt Family Health & Safety Procedures Handbook Handbook 2021-2022

UPDATED: 11-07-21


COVID-19 Vaccine Available for K–6 Students

4J is hosting clinics the evening of Nov. 18 and 30, which can helps prevent students from having to quarantine. If a student who is not fully vaccinated is exposed to someone with COVID-19, they are required to quarantine at home for 14 days after the exposure. A student who is fully vaccinated does not have to quarantine after being exposed to COVID-19, unless they have symptoms, under current public health rules. 

Visit the 4J COVID-19 Vaccine Website for sign-up information and additional details. 


4J COVID-19 Health and Safety Protocols 2021-22

See the linked 4J COVID-19 Health and Safety Protocols 2021-22 video for updated safety protocols for this school year. For more details, please view the COVID-19 Communicable Disease Management Plan on the 4J website at https://www.4j.lane.edu/coronavirus/healthsafety/

English: https://vimeo.com/600536300
Spanish: https://vimeo.com/600536461



Keep Schools Safe, Stay Home When Sick
Check for wellness each day before coming to school

To help everyone at school stay healthy, students and staff need to be healthy when they come to school. If your student is feeling unwell, or if they or anyone in their home has symptoms of COVID-19 or other communicable diseases, they need to stay at home.

Symptoms that should keep a student home include:

  • Fever of 100.4º or higher
  • Chills
  • Cough (non-persistent, dry coughs are okay, but congested coughs are not)
  • Headache
  • Sore throat
  • Shortness of breath
  • Difficulty breathing
  • New loss of taste or smell
  • Diarrhea
  • Vomiting

If your student has any of these symptoms, please keep them at home and call your school’s attendance line.

If your student has been diagnosed or exposed to COVID-19, or is waiting for test results to check on COVID symptoms, please keep them home and notify your school.

If your student has a chronic health condition that could look like COVID symptoms—including conditions that cause a cough or shortness of breath, such as asthma or allergies—please talk to your school and document it in their health history, or they may be sent home from school if they are showing these symptoms.

Thank you for helping students and staff stay healthy in our school buildings. More Information: Health & Safety Protocols



Students in Quarantine Info

If your child has to quarantine, please see the linked Family Quarantine Letter (or click the image below) for information on how your child will continue to access learning while in quarantine. 

Arrival Procedures – To help maintain 3-feet physical distancing, each wing has their own entrance/exit with spots along the sidewalk for where student should stand. See the map below for your child’s entrance. A staff member will be stationed at each entrance to welcome students and to do a visual check for any signs of illness. Students will walk directly to their classroom where their teacher will greet them and will also do a daily visual screening of students for signs of illness. Any students showing signs of illness will be walked to the office.

If a student arrives before the doors open at 7:45, they will wait in their car or stand on a sidewalk spot by their assigned entrance.

Families dropping students off by car are encouraged to park in the North Park Community Church parking lot across the street and walk to school. This greatly reduces traffic congestion in our parking lot.


Dismissal Procedures – At the end of the day, students will exit the building with their teacher, using their designated entrance/exit doors. Bus riders will walk directly to their bus. Students attending the YMCA will walk through the building to the gym. Students biking or walking will be dismissed. Students waiting to be picked up will wait with their teacher in the designated areas below.

Drivers should follow the one way direction traffic flow indicated in the map below.


Parking Lot Reminders – The parking lot is for families who want to walk their child to the building during arrival or who wish to meet their child at the end of the day at dismissal. Please note the following rules for the parking lot:

• ONLY cross using the crosswalk. Students and families should never cut across the driveway.
• Before using the crosswalk, students and adults must stop and look for cars.

Families dropping students off by car are encouraged to park in the North Park Community Church parking lot across the street and walk to school. This greatly reduces traffic congestion in our parking lot.


Curbside Pausing Parking Reminders – In the mornings, students may be dropped off along the curb. At the end of the day, drivers can pause park along the curb to pick up their students when they come out at dismissal. Please note the following rules for pause parking:

• Drivers must remain in their cars at all times.
• Drivers should pull forward as space becomes available.
• Drivers should NOT stop in marked crosswalk areas.
• When getting in or out of a car, students must use the door on the sidewalk side. Students should never get in or out of a car on the driver’s side. It’s unsafe for the student and it slows traffic.

Drivers must remember to ALWAYS yield at the painted crosswalks and sidewalks.

All students will enter the building through their assigned wings. Click the map below for your grade level entrance and for the parking lot traffic flow.


Late Students to Office – Any students arriving at school after 7:55 need to check in at the office before going to class. All other entrances will close starting at 7:55 starting this week.


Mask Requirements – See 4J’s Mask Covering Requirements for full details, but students and staff must wear face coverings properly at all times.

• Face coverings must be worn at all times, indoors and outdoors, including while in class, during recess, and riding on a school bus. The exception is at breakfast and lunch when students are actively eating and at recess in designated “Mask Break” spots on the edges of the playground.
• Face masks may be removed only when guided by school staff
, at certain limited times such as recess or meals.
• Face masks must be worn properly,
covering the nose, mouth and chin at all times.
• Face coverings must be an effective design
Masks should fit snugly. Not allowed are gaiters, bandanas, masks with vents, valves or holes, or face shields alone (face shields may be worn in addition to masks).

Families are encouraged to pack an extra face covering or two in their student’s backpack in case the one they’re wearing becomes wet or dirty.

TEXT IN IMAGE: Coming to School? Wear Your Mask! Everyone, all the time: Face coverings must be worn indoors byall students and all staff all the time, with very limited exceptions. Wear it right: Face masks must fit snugly and cover the nose, mouth and chin. E ffective design: NO gaiter or bandana-type face coverings, masks with valves, or face shields in place of masks. Bring a spare: Pack an extra mask or two in your student's backpackin case the one they are wearing gets dirty or wet. Extras available: If your student needs a face covering, ask your school.If they arrive without a mask, they'll be provided one to wear. Studentscan't come into school or get on the bus without a face mask. Take a break: Times when students can take off their face mask occurduring the day, such as eating meals and playing or learning outdoorswhile 6+ feet apart. Other "mask breaks" will not be provided indoors. *In case of a disability needing accommodation, discuss with your student's IEP or 504 team.


Update Your Child’s Health Information – Ensure your child’s health records are current. We especially want to be aware of respiratory based diagnosis, such as asthma & seasonal allergies, because if we do not have a written record of those condition (signs & symptoms), the student will be sent home for exhibiting symptoms of COVID. Linked here is the Asthma Assessment Form and the General Medical Profile Form, which you can email front office staff.


Breakfast & Lunch Information – Breakfasts and lunches are provided free to all students. Breakfast will be eaten in the classroom, with students spaced 3-feet apart, sitting at their desk, and only removing their masks while actively eating. Lunch will be served in the cafeteria, also with students spaced 3-feet apart, sitting at assigned spots, and only removing their masks while actively eating.


Nut Free Home Lunches & Snacks – If you are sending a home lunch or snack this year, they need to be “Nut Free,” meaning to peanut or tree nut products. In normal times we can have nut free tables at lunch for students with allergies, but that is not possible this year.


Visitors & Volunteers – Only students and staff are allowed inside the building at this time.


Bus Transportation Updates – Masks must be worn to get on the bus or come into school. If a student gets to school or the bus stop without their mask, they will be provided with a disposable one. Families are encouraged to pack an extra mask or two in their student’s backpack in case it’s needed. It’s important to know that if a student refuses to wear a face mask properly in school or on the bus, they will be sent home from school or lose their bus riding privileges.


How do I find my child’s bus stop? – 4J’s Transportation Department has set up a new system for finding your child’s bus stop and times. The steps are as follows: Log onto www.4j.lane.edu, select the “Department” tab, next select the “Transportation” tab, and then finally select Find My Bus Stop and enter your address. This will give the most accurate information available.


Classroom Set-Up – Students will be spaced 3-feet apart to the extent possible and all students will have their own individual desk and chair. Students will has assigned seats and will practice frequent hand sanitizing and washing.


School Supplies – 4J is providing all students with basic supplies, but families should send students with extra masks, a backpack, a water bottle, headphones from last year (extras will be provided for new students or if old ones are lost or damaged), and their iPad & charger.


Recess – Students get a two recesses daily with their grade level cohort group. Students are allowed to play all the usual playground games, minus those where students would come within 3-feet of one another (i.e. soccer, basketball, tag, etc.). Masks will continue to be worn at all times, with the exception of the designated “Mask Break” spots along the edge of the playground.


Cohort Groups – Students are limited to 100 people they can have close contact with at school each week. We have divided our cohort groups by grade level, so that each grade is their own cohort group. These cohort groups will have designated restrooms, recess, lunch, and specialist times, so to limit close contact with other cohorts.


Health Rooms – If a student does become sick, they will be escorted to the office. We have two designated rooms for student showing signs of illness to wait until their family is able to pick them up. These rooms have been outfitted with air purification systems to help prevent the spread of germs and viruses.


Daily Cleaning – Custodial staff will clean high frequency touch points through the day. Nightly, evening custodians will sanitize every classroom space using an electrostatic spray. See the 4J 2021–22 COVID-19 Communicable Disease Management Plan for full details on cleaning procedures.


iPads Traveling from Home to School – Students will need to bring their iPads to and from school daily. When transportating iPads, students must remember to keep the iPad separate from any food or liquids. iPads should also be place is the most well padded section of your child’s backpack.


iPad Not Working? Reset it! – Is your iPad having issues you can’t figure out. Most issues can be solved by resetting the iPad. The linked How to Reset an iPad Quick Sheet provides directions on how to do this and guidance on setting up the iPad after it has been reset.


Community Resources – Visit Ms. Darla’s Counselor Corner for a comprehensive lists of community resources regarding housing, food, utility, and other community assistance programs.