Holt Family Health & Safety Procedures Handbook 2021-2022

Holt Family Health & Safety Procedures Handbook Handbook 2021-2022

UPDATED: 3-18-22


Face Masks Now Optional

School District 4J is making face masks optional starting Monday, March 14th.

See the 4J Webpage or Family Email for details, but here are the main points:

• Masks will be recommended but optional for all students at school and on school buses. Masks will be recommended but optional for most staff, but will remain required for some.
• Isolation will still be required for a person with COVID. Students and staff must stay home and notify the school when they have symptoms or a positive case of COVID.
• Quarantine will no longer be required when a student or staff member is exposed to COVID, regardless of vaccination status, if they do not have symptoms.
• Detailed contact tracing will not be conducted. Public health officials have found that because the omicron variant spreads so quickly, by the time a COVID exposure is identified and contact tracing is performed, any transmission has already occurred.
• Families will still be notified if a COVID case is identified in their classroom. This will allow them to take additional precautions according to your family’s particular health needs.
• COVID-19 testing will still be available when students and staff develop symptoms or are exposed to a positive case of COVID-19 at school. The optional weekly testing program also will continue.

While masks are now optional, it’s important that everyone’s personal choices, whether they decide to continue wearing masks or remove them, are met with kindness and respect.



4J COVID-19 Health and Safety Protocols 2021-22 [some information not current]

See the linked 4J COVID-19 Health and Safety Protocols 2021-22 video for updated safety protocols for this school year. For more details, please view the COVID-19 Communicable Disease Management Plan on the 4J website at https://www.4j.lane.edu/coronavirus/healthsafety/

English: https://vimeo.com/600536300
Spanish: https://vimeo.com/600536461



Keep Schools Safe, Stay Home When Sick
Check for wellness each day before coming to school

To help everyone at school stay healthy, students and staff need to be healthy when they come to school. If your student is feeling unwell, or if they or anyone in their home has symptoms of COVID-19 or other communicable diseases, they need to stay at home.

Symptoms that should keep a student home include:

  • Fever of 100.4º or higher
  • Chills
  • Cough (non-persistent, dry coughs are okay, but congested coughs are not)
  • Shortness of breath or difficulty breathing
  • Fatigue
  • Muscle or body aches
  • Headache
  • New loss of taste or smell
  • Sore throat
  • Congestion or runny nose
  • Nausea or vomiting
  • Diarrhea

If your student has any of these symptoms, please keep them at home and call your school’s attendance line.

If your student has been diagnosed or exposed to COVID-19, or is waiting for test results to check on COVID symptoms, please keep them home and notify your school.

If your student has a chronic health condition that could look like COVID symptoms—including conditions that cause a cough or shortness of breath, such as asthma or allergies—please talk to your school and document it in their health history, or they may be sent home from school if they are showing these symptoms.

Thank you for helping students and staff stay healthy in our school buildings. More Information: Health & Safety Protocols




Update Your Child’s Health Information

Ensure your child’s health records are current. We especially want to be aware of respiratory based diagnosis, such as asthma & seasonal allergies, because if we do not have a written record of those condition (signs & symptoms), the student will be sent home for exhibiting symptoms of COVID. Linked here is the Asthma Assessment Form and the General Medical Profile Form, which you can email front office staff.



Students in Quarantine Info

If a student test positive, they must quarantine for 5-days from the date of the positive test or the first day of symptoms. To return, they must have improving symptoms with medicine.

If your child has to quarantine, please see the linked Family Quarantine Letter (or click the image below) for information on how your child will continue to access learning while in quarantine. 


COVID-19 Vaccine & Free Testing Clinics 

If you are looking to schedule a vaccination or booster, information can be found at Lane County Public Health and at Vaccines.gov

There is a free drive-thru testing clinic at the end of Valley River Center Road. Visit the COVID-19 Testing In Eugene, Oregon website to book your appointment.



Other Procedures for 21-22 School Year

Arrival Procedures – To help maintain 3-feet physical distancing, each wing has their own entrance/exit with spots along the sidewalk for where student should stand. See the map below for your child’s entrance. A staff member will be stationed at each entrance to welcome students and to do a visual check for any signs of illness. Students will walk directly to their classroom where their teacher will greet them and will also do a daily visual screening of students for signs of illness. Any students showing signs of illness will be walked to the office.

If a student arrives before the doors open at 7:45, they will wait in their car or stand on a sidewalk spot by their assigned entrance.

Families dropping students off by car are encouraged to park in the North Park Community Church parking lot across the street and walk to school. This greatly reduces traffic congestion in our parking lot.


Dismissal Procedures – At the end of the day, students will exit the building with their teacher, using their designated entrance/exit doors. Bus riders will walk directly to their bus. Students attending the YMCA will walk through the building to the gym. Students biking or walking will be dismissed. Students waiting to be picked up will wait with their teacher in the designated areas below.

Drivers should follow the one way direction traffic flow indicated in the map below.


Classroom Set-Up – Students will be spaced 3-feet apart to the extent possible and all students will have their own individual desk and chair. Students will has assigned seats and will practice frequent hand sanitizing and washing.


School Supplies – 4J is providing all students with basic supplies, but families should send a backpack, a water bottle, headphones from last year (extras will be provided for new students or if old ones are lost or damaged), and their iPad & charger.


Recess – Students get a two recesses daily with their grade level cohort group. Students are allowed to play all the usual playground games, minus those where students would come within 3-feet of one another (i.e. soccer, basketball, tag, etc.).


Cohort Groups – Students are limited to 100 people they can have close contact with at school each week. We have divided our cohort groups by grade level, so that each grade is their own cohort group. These cohort groups will have designated restrooms, recess, lunch, and specialist times, so to limit close contact with other cohorts.


Health Rooms – If a student does become sick, they will be escorted to the office. We have two designated rooms for student showing signs of illness to wait until their family is able to pick them up. These rooms have been outfitted with air purification systems to help prevent the spread of germs and viruses.


Daily Cleaning – Custodial staff will clean high frequency touch points through the day. Nightly, evening custodians will sanitize every classroom space using an electrostatic spray. See the 4J 2021–22 COVID-19 Communicable Disease Management Plan for full details on cleaning procedures.


Community Resources – Visit Ms. Darla’s Counselor Corner for a comprehensive lists of community resources regarding housing, food, utility, and other community assistance programs.


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